Did you know that the use of technological tools can exponentially increase the productivity of your team in the workplace? Gain from productivity It is cost reduction These are two of the biggest “mantras” of any manager in the country, regardless of the size of the company. In this article, we'll explore six essential tools for technology that can help achieve these goals and boost your team's performance.
Sources provide valuable insights into project management software, digital transaction management solutions, Skype meetings, CRM management systems integrated with electronic signature, among other technological tools that can transform the way you and your team work.
Main points covered in this article:
- Project management software to avoid delays and ensure the delivery of expected functionalities
- Using digital transaction management solutions to reduce costs and save time in document management
- E-mail Proprova as a substitute for registered mail, streamlining administrative processes and reducing costs
- Carrying out virtual meetings via Skype to optimize time and reduce travel costs
- Integration of CRM management systems with IT solutions electronic signature to streamline sales and processes
- Productivity Tools staff to organize routine and manage time efficiently
With the implementation of these productivity tools, your team will be able to achieve high levels of performance, reduce costs, innovate and stand out in the market. Make the most of the potential of technology and raise the productivity at work.
Project management software
One of the main challenges of IT projects is schedule delays. According to research, 88% of these initiatives are delayed, with an average delay of 222% in relation to the original schedule. To avoid these delays and guarantee the delivery of expected functionalities to customers, the use of project management software integrated across the entire team is essential.
These tools allow you to trigger alerts about deadlines, issue productivity and cost reports, in addition to managing daily tasks. With features such as milestone tracking, workflow organization and efficient communication, project management software becomes indispensable for multidisciplinary teams involved in temporary projects.
These solutions provide a holistic view of the project, facilitating the planning and execution of tasks. With the integration of all project stages on a single platform, communication between team members becomes more efficient, avoiding conflicts and rework.
Integrating the team and centralizing information in one place are fundamental strategies for the success of complex projects involving multidisciplinary teams.
Furthermore, project management software allows real-time monitoring of the status of tasks, enabling problems to be identified and corrective measures to be taken quickly and efficiently. With these tools, it is possible to keep all stakeholders informed about the progress of the project, avoiding unpleasant surprises.
Therefore, to increase productivity and ensure deadlines are met in IT projects, it is essential to have project management software suited to the team's needs. These tools are capable of optimizing processes, improving communication and facilitating the achievement of established objectives.
| Benefits of project management software | Software Example |
|---|---|
| Triggering alerts about deadlines and milestones | Jira |
| Issuing productivity and cost reports | Asana |
| Centralized management of daily tasks | Trello |
| Efficient communication between team members | Basecamp |
These project management software can be easily integrated with other productivity tools used by the team, enabling a unified view of all activities and processes. With a collaborative approach and a clear vision of what needs to be done, multidisciplinary teams they can work more efficiently, increasing productivity and ensuring the success of projects.
Digital Transaction Management (DTM) Solutions
A document management It is one of the main sources of wasted time and resources in companies. It is estimated that 7% of documents generated are lost, professionals spend up to 15% of time searching for information and 40% of printouts are unnecessary.
The use of digital transaction management solutions, such as Docusign, allows you to sign documents electronically, eliminating the need for printouts and streamlining processes.
These solutions guarantee legal security, cost reduction and time savings, essential in an increasingly digital work context.
A document management It is one of the main sources of wasted time and resources in companies.
Advantages of Digital Transaction Management Solutions
- Cost reduction with unnecessary prints;
- Time savings by eliminating the need to search for physical documents;
- Legal security with electronic signature reliable;
- Quick and easy access to digitally stored documents;
- Agility in business processes.
The implementation of digital transaction management solutions enables cost reduction and improves efficiency in the work routine, allowing professionals to have more time available for strategic activities.
“The use of digital transaction management solutions like Docusign revolutionizes the way we handle documents in the corporate environment, bringing significant benefits to companies of all sizes.”
Email Verify
Comprova E-mail is an innovative solution that revolutionizes the way we deal with registered documentation. With this tool administrative productivity, it is possible to replace the traditional registered letter with a simple email, which becomes a legally valid document.
Using technical and legal elements, E-mail Comprova proves the sending, content and receipt of emails and electronic documents, offering security and legal validity to your records.
With a low investment, E-mail Comprova becomes a powerful ally in optimizing time and reducing costs related to printing and searching for documents in file boxes. Furthermore, it eliminates the need for unnecessary scanning, simplifying processes and making work more efficient.
This tool is especially useful in a context where every minute counts towards closing large sales or conclusion of important transactions. By using E-mail Comprova, you speed up procedures and guarantee the legal validity of your electronic communications, providing greater peace of mind and confidence in your negotiations.
What makes E-mail Proprova an indispensable tool?
- Simplifies and speeds up the documentation process
- Replaces the registered letter with an email, reducing costs and shipping time
- Checks the sending, content and receipt of emails and electronic documents
- Ensures the legal validity of records made
- Optimizes time and reduces printing costs
- Helps organize and search for important documents
Don't waste any more time and money on bureaucratic and time-consuming processes. With E-mail Comprova, you gain agility and security in your company's documentation, increasing your administrative productivity and adapting to the demands of the digital world.
Meetings via Skype
Companies waste an average of 25% of time with low-value-added meetings. Face-to-face meetings require time and travel for professionals, which can be avoided with the use of technological tools. instant communication, like Skype. These tools allow you to perform virtual meetings in a practical and efficient way, reducing costs and optimizing team productivity. Instant communication, screen sharing and chat are some of the features offered by these productivity tools.
For companies with geographically distributed teams or employees who work remotely, Skype meetings are an effective alternative for maintaining communication and holding important discussions. Furthermore, these tools are also useful in reducing business travel expenses and saving precious time.
With Skype, it is possible to hold video conferences with high audio and video quality, allowing participants to feel as if they were in a face-to-face meeting. A instant communication Chat also allows for quick and effective interactions, eliminating the need to exchange emails or phone calls.
Screen sharing is another advantageous feature of virtual meetings. With just a few clicks, attendees can share their screen to present slides, product demos, or view documents in real time. This helps ensure that all team members are aligned and can actively contribute during the meeting.
Additionally, instant communication tools like Skype facilitate real-time collaboration. Participants can work together on shared documents, make notes and reviews simultaneously, speeding up the decision-making process.
Advantages of meetings via Skype:
- Reduction of business travel costs;
- Saving precious time;
- Instant communication via chat;
- Screen sharing for presentations and collaboration;
- Possibility of holding high quality videoconferences;
- Greater flexibility for geographically distributed teams.
In an increasingly connected world, taking advantage of virtual meetings is essential to increase productivity and improve the efficiency of work teams. Skype and other instant communication tools provide a practical and efficient way to meet, regardless of the physical location of participants.
CRM management systems integrated with electronic signature solutions
The use of CRM management systems is essential to monitor and manage sales, in addition to collecting data and indicators that help measure the return on investment of marketing campaigns. These systems are designed to optimize the customer relationship management, providing management information important for strategic decision-making.
However, many companies don't realize that these systems can be even more efficient when integrated with electronic signature solutions such as Docusign. Integrating CRM with an e-signature solution allows you to send, sign and manage important sales documents directly within the CRM platform, eliminating the need to print, manually sign and scan contracts and proposals.
This combination of technological tools results in less work, less bureaucratic procedures and greater agility in sales. Sellers can follow the entire negotiation process, from document creation to final signature, without leaving the CRM platform. This saves time, avoids errors and rework, and speeds up closing deals.
Advantages of integrating CRM and electronic signature solutions:
- Greater productivity: With documents being signed electronically and managed directly in the CRM, salespeople save time and effort and can focus on other key activities, such as prospecting new customers and cultivating existing relationships.
- Error reduction: Automating the signature process eliminates common errors, such as missing signatures, lost documents or documents sent to the wrong address, ensuring the accuracy and integrity of contracts and proposals.
- Greater agility in sales: With documents being signed electronically, the sales cycle is shortened, allowing sellers to close deals faster. Furthermore, real-time visibility and control of document status makes it easier to monitor and take immediate action if necessary.
Integration between CRM management systems and electronic signature solutions is a smart choice for companies that value efficient customer relationship management, management information accurate and the return on investment of your sales and marketing strategies.
Personal Productivity Tools
In addition to tools for teams and companies, there are also personal productivity tools that can help individuals organize their routine and manage their time more efficiently. These tools are especially useful for professionals looking to improve their personal organization and increase your productivity on a daily basis.
Evernote
Evernote is one of the top personal productivity tools available today. It allows users to store information in different types of formats, such as text, images, audio and video, and synchronize it across different devices. With Evernote, you can keep important notes, create to-do lists, save web pages, and even scan physical documents. All of this organized in one place, facilitating access and increasing efficiency in carrying out tasks.
Google Calendar
Google Calendar is an essential tool for managing appointments and events. With it, you can create and view calendars, add specific events, set reminders and share calendars with coworkers. Additionally, Google Calendar offers the ability to integrate with other Google tools, such as Gmail, making it easy to sync appointments and ensuring you're always up to date with your activities.
Todoist
Todoist is a task management app that helps you personal organization and monitoring individual productivity. With it, you can create task lists, set deadlines, establish priorities and receive reminders to carry out each activity. Todoist also allows you to share tasks with teammates, facilitating collaboration and ensuring everyone is aligned on goals and deliverables.
Overall, these personal productivity tools are excellent allies in the search for organization and efficiency in time management. By using them effectively, it is possible to optimize daily tasks, reduce stress and increase individual productivity.
| Tool | Resources |
|---|---|
| Evernote | – Storage of information in different formats – Synchronization across different devices |
| Google Calendar | – Management of appointments and events – Sharing of calendars |
| Todoist | – Creating task lists – Definition of deadlines and priorities |
Conclusion
Increasing productivity at work is essential to ensure the growth and success of companies. The use of productivity tools, such as project management software, digital transaction management solutions, Skype meetings, CRM management systems integrated with electronic signature solutions and personal productivity tools, can exponentially increase team productivity and optimize time in the office environment. work. By investing in these tools, companies can reduce costs, satisfy customers more, innovate and stand out in the market. Therefore, it is essential to pay attention to technological tools available and make the most of your potential to achieve high levels of productivity at work.
